Mobile Fueling Functional Overview

Mobile Fueling, or on-site fueling, is fueling of on-road and off-road commercial vehicles, including construction and service equipment, that is delivered directly into a company’s vehicles and/or bulk storage tanks when they are not in use. Utilizing the Mobile Fueling Network, members receive all transactions from a single source allowing efficient invoicing and reporting. Participating members can service their customers no matter where or how the customer wants to be fueled.

The Mobile Fueling Program is designed to be a seamless system to integrate on-site fueling with traditional off-site fueling. Initially, the program will be for CFN members only. Members maintain their customers, increase sales and the customer benefits from one invoice for all their fueling requirements.

Participating members will execute a Mobile Fueling Network Amendment to the Mutual Access Agreement containing a Non-Disclosure Statement protecting proprietary customer information exchanged during margin negotiations and contract performance.

Each Mobile Fueling Vehicle will be considered a site and therefore will be assigned a unique site number. For registration requirements, see Site (Vehicle) Registration below.

The Mobile Fueling Network consists of a web-based application located at www.cfnnet.com/mobilefueling that allows the involved participants to agree on a margin per product to be set prior to the delivery at the Remote location. Each delivery location must be entered in the web-based application with Margin and Taxes information defined below, prior to Mobile Fueling deliveries.

For Foreign and Remote transactions, the Margin is determined in advance by the Participants involved by phone or other discussions. Distance, time, number of vehicles to be fueled and other factors are considered between the two members when determining the final Margin. The final Margin should be inclusive of all charges including freight.

Location Name and tax information will also be entered at this time. The Transaction is then priced on the set Margin + OPIS + taxes and sent to both Remote and Foreign Participants during the standard CFN processing.

The Web Page also allows for Domestic transactions to be received with participant set pricing and taxes. Domestic transactions, using the supplied Tax and Margin Information, will provide the Mobile Fueling Network with correctly priced domestic transactions using OPIS Averages as a base. The priced domestic transactions will be sent in the Remote File (RTRN) each night. Each billing software supplier will need to correctly interpret the data and this will require a software change. The scope includes: recognition of Domestic Mobile Fueling transactions in the RTRN file; using the same field definitions as for Remote Transactions and accept Tax Rates for the transaction as supplied in the RTRN file.

Following determination of final Margin and account set up, the on-site fueling deliveries can begin. Completed transactions are stored on the mobile fueling vehicle authorized onboard controller. The finished transactions will be transferred to the CFN WebNCC (in the C:/CFN4/hor/xfer directory) and uploaded through the Emergency Communication function to the CFN Host for processing. Each transaction must have the Location Name identified as part of the transaction. Transactions will appear on the CFN web page along with all other CFN transactions.

CFN will publish a list of Mobile Fueling Network participants, service area, contact name, number and email address. This information shall be available on the Web Page.

CFN Web Page allows the entry of the following information to price Transactions for Mobile Fueling contract:

This information is initially entered by the Participant who is performing the final billing to the customer.

CFN takes no responsibility for the proper entry of the Tax information, that is the responsibility of the coordinating Participants.

The Location Name is used to coordinate the Contract with the Transaction. The Location Name can be unlocked and changed or deleted once it is created, but it requires both parties to agree. If new taxes or margins necessary, they may also be unlocked and changed. The margin may only be changed if both participants agree on the change.

The Web Page is located on the Private Side and is password protected.

Participants must transfer data to CFN the day fueling is completed.

Transactions are sent to CFN in the format of Appendix A. The Location Name must be entered for each Transaction in order for the Contract pricing to be used for that Transaction. Field 6, Transaction Type, may be set to "3" to indicate a "Mobile Fueling" Transaction, but the billing software must be capable of handling this new value.

Once the file is created, an icon located on the delivering Participant's NCC desktop is double-clicked to process the Transaction file from the C:/CFN4/hor/xfer directory into the NCC. Processing consists of loading the Transactions into the Handtag Screen on the NCC. After the Transactions are processed, the Emergency Communication Screen is used to send the Transactions to CFN.

Once the Transactions are sent to CFN, they will be seen on the Private Web page for Transactions. During the standard nightly processing the Transactions are sent to the Remote and Foreign Participants. In the event of an error, such as unknown Location Name, the Transactions will be processed by CFN's standard Error Processing.

The Location Name is used in performing the lookup for the Margin, OPIS and Taxes.

File Format for Mobile Fueling Transactions. File should be saved to the NCC in c:\cfn4\hor\xfer\mobile.cfn.

Each Mobile Fueling vehicle will be considered a site and must be approved by the Selection Committee and registered with a unique site number assigned by CFN in advance and pay the appropriate fees as determined by CFN prior to the processing of Transactions. Each vehicle must be equipped with only CFN authorized equipment meeting CFN specifications. Equipment must have Local Fire Marshall and Weights and Measures approval.

Current approved equipment suppliers are Automated Wireless (AWE), MID-COM and Symbology (SSI).
Questions regarding equipment should be directed to:
Damon Boyer, AWE, (973) 663-6990 ext. 207 .
David Gilmore, MID-COM, (402) 203-8274.
Brian Richardson, SSI, (949) 851-9720.
Members interested in having alternative equipment suppliers certified on the Mobile Fueling Network should contact:
Steve Janzen, CFN, (650) 356-3004 or stevej@cfnnet.com.

Existing fees and charges will apply as follows:

As mentioned above, this web-page contains the forms you will need to get started. Or you can contact the CFN Site Transition Coordinator, Teresa Paul, for a Mobile Fueling Network package. The package will contain the following:

• Overview
• Mobile Fueling Network Amendment to the Mutual Access Agreement
• Site (Vehicle) Registration form.

Sign and return both copies of the Amendment to the Mutual Access Agreement. In addition, complete the Site Registration package. Providing all requested information will expedite the approval process. Send all information and check for registration fee to CFN, Attention: Site Transition Coordinator.

If you have any questions, please contact Teresa Paul at 650-356-3028 or teresap@cfnnet.com.